Services and Pricing
Every gathering is unique and we’re here to help with all the details, big and small, that will make your event perfect. We provide the services and equipment rentals listed below. Contact our Event Services office to determine the best fit for your event.
Standard Services
Event Services strives to provide an exceptional experience during your time in the Carolina Union. To get you started, here is what we provide to all our Carolina Union Guests.
- Staffed Welcome Desk to direct visitors and assists with client needs
- Scheduling rooms and event spaces in and around the Union
- Regular space sanitation, including before and after reservations
- Room and building directional signage
- Appreciation program for client organizations
- Event design and production consultation
Venues & Pricing
Event Staff
The following Event Services teams support all event in our large event venues (Great Hall and Union Auditorium). Staff are assigned to other venues on a as needed basis depending on the nature of the event and expected attendee count. All staff are assigned for a minimum of 2-hours of support. Chat with your Event Manager or Reservation Scheduler about your event needs to ensure we can assist you.
Guest Relations
- These staff members are here to support the success of your event in the following ways:
- Distributing information to guest
- Seating guest
- Answering attendee questions
- Requesting setup changes
- Assisting with decorating, ticket scanning or OneCard scanning.
- Guest Relations staff are not permitted to assist with load-in/out from client cars, serve food/beverages, advertise your event in exterior spaces.
Audio-Visual
- Onsite event space technology facilitation
- Offsite technology production and staffing
- VIP meeting tech support
Operations
- Custom Set Arrangements
| Event Staff | Standard Rate | University Department Discounted Rate | Student Organization Discounted Rate |
|---|---|---|---|
| Student Labor | $26/hr per staffer | $23/hr per staffer | $16/hr per staffer |
| Professional Staff | $48/hr per staffer | $45/hr per staffer | $40/hr per staffer |
Event Enhancements
In addition to our standard services, Event Services can provide the following event enhancements to reservations within the Carolina Union upon request.
| Standard Rate | University Department Discounted Rate | Student Organization Discounted Rate | |
|---|---|---|---|
| Pop-Up Banner Spaces | $30 per day | $15 per day | $0 per day |
| Exterior Banner Lines | $40 per day | $20 per day | $20 per day |
| Table Linens Black, White, Carolina Blue | $8 | $5 | $5 |
| Table Skirts Black & Carolina Blue, for 6' tables. | $8 | $5 | $5 |
| Cocktail Tables 24" or 30" round. | $8 | $5 | $5 |
| Spandex Linens Cocktail tables only. | $8 | $5 | $5 |
| Easels & Flipcharts | $0 easel only $5 for easel and flipchart | $0 easel only $3 for easel and flipchart | $0 easel only $2 for easel and flipchart |
| Uplighting Colorful lights, programmed and set by our staff. | $75/ per pair | $50/per pair | $50/per pair |
| Early Opening / Late Closing subject to additional approvals. | $100/hr (minimum 2 hours) $48/hr for one professional staff (minimum 2 hours) $26/hr for two student staff, one for opening building, one for Welcome Desk coverage for guest. | $100/hr (minimum 2 hours) $23/hr for two student staff, one for opening building, one for Welcome Desk coverage for guest. | $100/hr (minimum 2 hours) $16/hr for two student staff, one for opening building, one for Welcome Desk coverage for guest. |
Rental Services
Event Services offers self-service rental to Registered Student Organization and University Departments for their event needs on campus (General Purpose Classrooms, Polk Place, Road Races, etc.) or off-campus. The following items are available to reserve for 24-hour increments.
- Requests for rental equipment must be made at least two (2) business days in advance via the 25Live scheduling system or email to [email protected]. Request received under two business days may be charged a late fee or denied.
- There is a minimum $25 charge on all rental requests.
- The Office of Event Services does not deliver any equipment.
- All rental equipment must be picked up and returned to the Carolina Union.
| Rental Equipment | University Department Discounted Rate | Registered Student Organization Discounted Rate |
|---|---|---|
| Battery Powered Portable PA | $150 | $150 |
| Uplighting Rental Package | $50/per pair | $50/per pair |
| Lighting Tree Rental Package | $75/per tree | $75/per tree |
| Rental Table | $2 | $2 |
| Rental Chair | $0.50 | $0.50 |
Event Marketing Add-Ons
Groups can add a marketing package to their event reservation that includes printed and digital flyers for their event. All services must be added no less than 2 weeks from the event date.
| Add-ons | Standard Rate | University Department Discounted Rate | Registered Student Organization Discounted Rate |
|---|---|---|---|
| Event Flyer Package Flyer design, one round of editing, digital copy of flyer for future printing, 4 printed copies (8.5x11, 11x17 or combination of both) | $100 | $65 | $35 |
Other Fees
Groups can add a marketing package to their event reservation that includes printed and digital flyers for their event. All services must be added no less than 2 weeks from the event date.
| Fees | Standard Rate | University Department Discounted Rate | Registered Student Organization Discounted Rate |
|---|---|---|---|
| Additional Room Charge | See venue pricing. | See venue pricing. | $25 |
| Fixed Set Room Change | $104 | $92 | $64 |