Services and Pricing
Every gathering is unique and we’re here to help with all the details, big and small, that will make your event perfect. We provide the services and equipment rentals listed below. Contact our Event Services office to determine the best fit for your event.
Services
- Staffed Welcome Desk to direct visitors and assists with client needs
- Scheduling rooms and event spaces in and around the Union
- Event design and production consultation
- Regular space sanitization, including before and after scheduled and staffed events
- Catering setup
- Room and building directional signage
- Appreciation program for client organizations
Premium Services
- Ticketing services
- Event linens
- Offsite tables and chair rentals
- Easels and Flipsharts for rooms and meetings
- Audio-Visual Speaker and Lighting rentals
- Self-service rentals ($50 - $150)
- Staffed labor rental services ($0 - $200 + Labor)
- Early opening and late closing for special event needs
Staff Labor Services
Guest Relations
- Ushering and crowd management
- Event hospitality
- Day-of ticketing services
- Audio-Visual
- Onsite event space technology facilitation
- Offsite technology production and staffing
- VIP meeting tech support
- Operations
- Opening and Closing
- Custom Set Arrangements
- Housekeeping
- Scheduled Event Support
Pricing
Facility Use |
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Room Charges |
Student Organization |
University Department |
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Fixed Set Meeting Rooms (2418, 2420, 2422, 2502, 2511, 3407, 3408, 3411, 3502, 3503, 3509, 3515) |
$0 /per 2, daily |
$75 |
|
Variable Set Meeting Rooms (2423, 2424, 2510, 2518A, 2518B, 3201, 3203, 3205, 3206A, 3206B, 3209, 3409) |
$0 /per 2, daily |
$100 |
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Reception Areas and Lounges (Art Gallery, West Lounge) |
Labor only |
$100 + Labor |
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Combo Rooms (2518A/B, 3206A/B) |
$0 |
$200 |
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Great Hall and Great Hall Lobby |
$0 + labor |
$600 + labor |
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Union Auditorium and Lobby |
$0 + labor |
$600 + labor |
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Pop-Up Banner Spaces |
$0 |
$15 per day |
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Exterior Banner Lines |
$0 |
$20 per day |
Labor Services |
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Staff Labor |
Student Organization |
University Department |
|
Student Labor |
$16/hr per staffer |
$23/hr per staffer |
|
Professional Staff |
$40/hr per staffer |
$45/hr per staffer |
| Offsite Audio and Lighting |
Labor Only |
$200 + Labor |
Services |
Student Organization |
University Department |
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Building Openings |
$100/hr + labor |
$100/hr + labor |
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Overflow Video Feed (GH/AUD) |
$100/per day |
$100/per day |
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Student Stores Projection |
$25/per day |
$25/per day |
Box Office |
Student Organization |
University Department |
|
Contract Set-up |
$25/per 2 dates |
$60/per 2 dates |
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Sales Commission |
5% |
8% |
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Ticket Printing Fee |
$0.10/per ticket |
$0.16/per ticket |
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Wristbands |
$0.15/per band |
$0.20/per band |
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Late Fee |
$25 |
$25 |
Onsite Enhancements |
Student Organization |
University Department |
|
Acrylic Podium |
$75 |
$75 |
|
Tabletop PA Podium |
$0 |
$20 |
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Standing PA Podium |
$0 |
$30 |
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Rolling LCD Display |
$0 |
$30 |
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Flip Chart |
$0 |
$10 |
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Table Linen |
$5 |
$5 |
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Table Skirt |
$5 |
$5 |
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Easel |
$5 |
$5 |
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4x8 Indoor Rolling Stage |
$30 |
$30 |
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Uplighting Enhancement |
$50/per pair |
$50/per pair |
Rental Equipment |
Student Organization |
University Department |
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Small Portable PA |
$75 |
$75 |
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Battery Powered Portable PA |
$150 |
$150 |
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Uplighting Rental Package |
$50/per pair |
$50/per pair |
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Rental Table |
$2 |
$2 |
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Rental Chair |
$0.50 |
$0.50 |
Outdoor Stage Rental |
Student Organization |
University Department |
|
8'x8' Stage (labor include) |
$425.00 |
$550.00 |
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8'x12' Stage (labor included) |
$475.00 |
$600.00 |
|
16'x8' Stage (labor included) |
$525.00 |
$650.00 |
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16'x12' Stage (labor included) |
$625.00 |
$750.00 |
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20'x12' Stage (labor included) |
$700.00 |
$825.00 |
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20'x16 Stage (labor included) |
$850.00 |
$975.00 |
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24'x16' Stage (labor included) |
$950.00 |
$1,075.00 |
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Extra Stage Stair |
$50.00 |
$50.00 |
Miscellaneous |
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Misc. Fees |
Student Organization |
University Department |
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3 Week Event Cancellation Fee |
All Administrative Fees |
All Administrative Fees |
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2 Week Event Cancellation Fee |
Room Charges + Box Office Charges + Administrative Fees + 50% labor charges |
Room Charges + Box Office Charges + Administrative Fees + 50% labor charges |
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1 Week Event Cancellation Fee |
All Charges |
All Charges |
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No Show Fee |
$25 |
$25 |
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Housekeeping Post-Event Clean Up Fee Only applied if client leaves room in a messy or dirty state. |
$50 + labor |
$50 + labor |
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Contract Fee Assessed when coordinating 3rd party vendor rentals |
10% |
10% |
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Rates reflect 2018-2019 pricing and are subject to change. Please contact Event Services for any pricing questions. |
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