There is a process through which new organizations may apply for registration. The process for starting a new organization is available through Heel Life. Keep in mind that new student organizations must not duplicate currently existing student organizations. Our goal is to protect the integrity of student organizations on campus by approving new organizations who will bring new and fresh perspectives to the Carolina Community.
The application period for new organizations for the 2025-2026 year will be October 1 through October 31. Please see below for more information regarding the process.
Not sure if your organization has been registered in the past? Other questions? Contact us at [email protected].
How to Access the Online Registration Form
- Log into Heel Life with Onyen and password
- Access ‘Organizations’ tab on left navigation bar
- Click on ‘Register an Organization’
- Scroll down to blue ‘Register a New Organization’ button
What information will I need to provide on this form?
- Requirements of Registration
- This will include stipulations of your group composition, as well as requirements regarding adhering to university, state & federal policies
- Advisor requirements. Find more info on student organization advisors here.
- Affiliations
- Any association with campus offices, departments, national, or international organizations.
- Organizations who are affiliated with an (inter)national organization must provide a letter of documentation showing the chapter is in good standing with parent organization. The documentation must include confirmation from the (inter)national organization that it is not for-profit. Affiliation documents are required for ALL (inter)nationally affiliated organizations.
- The affiliation letter can be an email or on letterhead from the national organization.
- This needs to be uploaded to the application form, so please plan ahead.
- Contact and Organizational Information for:
- President, Treasurer and Advisor
- Organization Info: Composition (undergraduate, graduate, both), Election Date, Membership Count
- Organization Constitution and Bylaws
- You will need to provide a copy of your constitution and bylaws. If you have questions about the format, a sample outline and info on how to get more help can be found at the bottom of this page.
- General Information
- Official Name (must follow the format found here.)
- Acronym / Nickname
- Organization Description Summary
- External Organization Links
- Contact Information & Address
- Organization Logo / Picture
- Must be in line with the University requirements found here.
Additional Required Forms
- The president and treasurer must both complete the Online Officer Orientation on Heel Life. The form can be accessed HERE.
- The advisor of the organization must complete the Advisor Agreement Form on Heel Life for this organization. We will not accept forms completed by a student. The Advisor Agreement Form can be accessed HERE.
Registration Includes
A. Reservation of specified University facilities, property, services, or equipment in accordance with The University of North Carolina at Chapel Hill’s Facilities Use Policy (https://facilities.unc.edu/resources/policies/).
B. Use of the University’s name in the organization’s title, so long as University sponsorship or endorsement is not implied or stated.
New student organizations that wish to use the University’s name in the organization’s title may do so, as long as University sponsorship or endorsement is not implied or stated. If an organization uses the University’s name, it must adhere to one of the following naming conventions:
- Organization Name at (The) University of North Carolina at Chapel Hill
- Organization Name at UNC-CH
- Organization Name at UNC-Chapel Hill
- Organization Name at Carolina
The organization name may not use any of the following naming conventions:
- UNC Organization Name
- Carolina Organization Name
- UNC-Chapel Hill Organization Name
- UNC-CH Organization Name
- Tar Heel(s) Organization Name
- Heel(s) Organization Name
C. Access to funding from the Student Activity Fee that is legislatively apportioned by the Undergraduate Senate and the Graduate and Professional Student Senate, and in some cases access to fees from other fee-allocating bodies.
D. Assistance from Student Affairs including, but not limited to, the Carolina Union and Student Life & Leadership, and Campus Recreation. Available are: leadership training and educational workshops, general organizational advisement, assistance in publicity and marketing, program planning advisement, reference materials, and more.
Registration Does NOT Include:
A. Tax exempt status and/or use of the University’s tax ID number.
B. Guaranteed funding for the student organization.
C. Endorsement of the viewpoints of the student organization