The University of North Carolina at Chapel Hill

Registration

Thank you for your interest in registering your student organization. The University of North Carolina at Chapel Hill supports an atmosphere where students can openly share ideas, interests, and concerns.  Through involvement with co-curricular activities and attendance at programs sponsored by student groups, students can develop their skills, knowledge, attitudes, and behaviors in regard to dynamic learning, honor, personal responsibility, and community engagement. Involvement in co-curricular activities plays an important and complementary role to learning in the classroom, and the University strongly supports student creation of and involvement in organizations.

Annual Registration Process:

Registered student organizations must reapply for registration annually. Organizations that transition leadership during the spring or summer will complete their registration during the fall application period, that opens on July 15th and closes on September 13th. Organizations that transition leadership during the fall semester will complete their registration during the spring application period, that opens on December 1st and closes on January 31st. The registration form must be submitted and officer orientation sessions completed prior to those deadlines in order for your organization to maintain your registered status for the year. It is good practice to keep in mind the annual registration date to alleviate any issues. Click on the ‘Requirements of Registration’ tab below for more information.

There are three steps in the re-registration process:

  1. The primary contact must complete and submit the online Registration Form in Heel Life and complete any necessary edits by communicated deadline.
     
  2. The student organization advisor (not the student org officer) must complete the online Advisor Agreement Form by appropriate registration deadline. 
  1. Both the president/chair and treasurer/financial officer of the organization must complete the Online Officer Orientation. 

Failure to complete all of the necessary steps outlined above will result in the loss of the organization’s registration status with the University and the organization will lose the benefits associated with registration, which are outlined below under the Registration Includes tab below. 

How to Access the Online Registration Form

  • The student who is the primary contact of the organization should complete the registration form by navigating to Heel Life. 
  • Select the Log In icon at the top right corner of the page.
  • Use your ONYEN and ONYEN password to log in.
  • Select the Organizations link from the dropdown menu at the left.
  • Click the Register an Organization button on the left side of the page.
  • Type the name of the organization in the search bar to find the organization.
  • Click on the blue Register button to begin the re-registration form. 
  • Complete the form and click Submit.

Another way to access the registration is to go to the ‘Manage’ section of the organization’s Heel Life page, where you will see a blue Register button to access the registration form for that organization.  If you do not see the registration button but this is the period in which your org should register, contact [email protected].

Failure to complete all of the necessary steps outlined above will result in the loss of the organization’s registration status with the University and the organization will lose the benefits associated with registration, which are outlined below under the Registration Includes tab. 

If you cannot find your organization using the search function of heellife.unc.edu this means your group is not currently registered and has been designated as ‘lapsed’ or ‘inactive’ in our registration records. Please contact us at [email protected] for assistance.

What information will I need to provide on this form?

  1. Requirements of Registration
    • This will include stipulations of your group composition, adherence to university, state & federal policies, and advisor prerequisites.
      • Find the requirements of a student organization advisor here.
  2. Affiliations
    • Any association with campus offices, departments, national, or international organizations.
    • Organizations who are affiliated with an (inter)national organization will be asked to provide documentation showing they are in good standing with the larger organization. The documentation must include confirmation from the (inter)national organization that it is not for-profit.  This needs to be uploaded to the application form, so please plan ahead. 
  3. Contact and Organizational Information
    • Primary Contact: PID Number, Phone Number, Mailing Address (or student organization mailing address)
    • Treasurer: Name, Email, Phone Number
    • Advisor: Name, Email, ​PID Number
    • Organization: Composition (undergraduate, graduate, both), Election Date, Membership Count
  4. Organization Constitution and Bylaws verification
    • As an organization that has previously been registered by the University, you should already have a constitution and bylaws.  Please make sure that you upload the most current version of your constitution and bylaws during the annual registration process.  If you have questions about the format, a sample outline and info on how to get more help may be downloaded the bottom of this page.
  5. General Information
    • Official Name
    • Acronym / Nickname
    • Organization Description Summary
    • External Organization Links
    • Contact Information & Address
  6. Organization Logo / Picture
    • If you would like to have a logo designed for your organization, contact Carolina Union Communications & Creative Services.

Registration Includes

1. Use, through reservation, of specified University facilities, property, services, or equipment pursuant to The University of North Carolina at Chapel Hill’s Facilities Use Policy (https://facilities.unc.edu/resources/policies/).

2. Use of the University’s name in the organization’s title, so long as University sponsorship or endorsement is not implied or stated.

If you desire to use the University’s name as part of your organization’s name, it should follow one of these forms:

  • Organization Name at (The) University of North Carolina at Chapel Hill
  • Organization Name at UNC-CH
  • Organization Name at UNC-Chapel Hill
  • Organization Name at Carolina

The organization name may not use any of the following naming conventions:

  • UNC Organization Name
  • Carolina Organization Name
  • UNC-Chapel Hill Organization Name
  • UNC-CH Organization Name
  • Tar Heel(s) Organization Name
  • Heel(s) Organization Name

For more information on naming conventions, visual identity, logos, and website policies for student orgs, click here.

3. Access to funding from the Student Activity Fee that is legislatively apportioned by the Undergraduate Senate and access to funding from the Graduate and Professional Student Senate appropriations.

4. Assistance from Student Affairs including, but not limited to, the Carolina Union, Accessibility Resources & Service, Fraternity and Sorority Life, and Campus Recreation. Available are: leadership training and educational workshops, general organizational advisement, assistance in publicity and marketing, program planning advisement, reference materials, and more.

Registration Does Not Include

  1. Tax exempt status and/or use of the University’s tax ID number.
  2. Guaranteed funding for the student organization.
  3. Endorsement of the viewpoints of the student organization.

Lapsed or Inactive Organizations

Failure to complete all of the necessary steps outlined above will result in the loss of the organization’s registration status with the University and the organization will lose the benefits associated with registration. Organizations that do not complete the steps outlined above by their designated registration period will be set as lapsed and will have to wait until the next registration period to register.

It is the organization’s responsibility to contact us at [email protected] with subject line ‘Lapsed Organization’ to re-activate the organization’s HL page so you can complete the registration process during the registration window.