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Registering Your Student Organization
Registering Your Student Organization

Thank you for your interest in registering your student organization. The University of North Carolina at Chapel Hill supports an atmosphere where students can openly share ideas, interests, and concerns.  Through involvement with co-curricular activities and attendance at programs sponsored by student groups, students can develop their skills, knowledge, attitudes, and behaviors in regard to dynamic learning, honor, personal responsibility, and community engagement.  Involvement in co-curricular activities plays an important and complementary role to learning in the classroom, and the University strongly supports student creation of and involvement in organizations. 

Registration Includes:

1. Use, through reservation, of specified University facilities, property, services, or equipment pursuant to The University of North Carolina at Chapel Hill’s Facilities Use Policy (http://policies.unc.edu/policies/fac-use/).

2. Use of the University’s name in the organization’s title, so long as University sponsorship or endorsement is not implied or stated. If you desire to use the University’s name as part of your organization’s name, it should follow one of these forms:

• (The) University of North Carolina at Chapel Hill
• UNC-CH
• UNC-Chapel Hill
• Carolina

Not:

• UNC

3. Access to funding from the Student Activity Fee that is legislatively apportioned by the Student Congress.

4. Assistance from Student Affairs including, but not limited to, the Carolina Union, Accessibility Resources & Service, Office of Fraternity and Sorority Life and Community Involvement, and Campus Recreation. Available are: leadership training and educational workshops, general organizational advisement, assistance in publicity and marketing, program planning advisement, reference materials, and more.

Registration Does NOT Include:

1. Tax exempt status and/or use of the University’s tax ID number.

2. Guaranteed funding for the student organization.

3. Endorsement of the viewpoints of the student organization.

Requirements of Registration:

1. The majority of your organization’s membership must be currently registered students of The University of North Carolina at Chapel Hill.

2. New registered student organizations are required to have a minimum of ten (10) members who are currently registered students of The University of North Carolina at Chapel Hill.  These members must be listed as part of the organization roster step found in the registration application.

3. All major officers, including the primary contact of your organization, must be full-time, registered students of The University of North Carolina at Chapel Hill.

4. One major officer of the organization must agree to serve as the primary contact of the organization. This individual completes the registration of the organization (found at studentlife.unc.edu), after which this individual will be responsible for making sure the organization is in compliance with University policies.

5. The organization will comply with University policies, including University policies on non-discrimination. The University does not discriminate in offering access to its educational programs and activities on the basis of age, color, creed, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. To be eligible for registration with the University -- and the privileges that accompany registration -- a student co-curricular organization must abide by the following: Membership and participation in the organization must be open to all students without regard to age, color, creed, disability, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Membership and participation in the organization must also be open without regard to gender, unless exempt under Title IX. Student organizations that select their members on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership and participation in the organization to students who, upon individual inquiry, affirm that they support the organization’s goals and agree with its beliefs, so long as no student is excluded from membership or participation on the basis of his or her age, color, creed, disability, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status, or, unless exempt under Title IX, gender. See http://policies.unc.edu/policies/student-org-dondiscrim/.

6. The organization must comply with applicable federal, state, and local laws and with University policies, including but not limited to laws and policies related to hazing and alcoholic beverages.

7. In support of the University’s policies on non-discrimination and commitment to equal opportunity, the organization must ensure that meetings and activities are conducted in physically accessible locations, all printed materials are in an accessible format including the organization’s website, and that other forms of communications (e.g., sign language interpreters) are provided.*
*Contact Accessibility Resources & Service for assistance in planning: Suite 2126 SASB North, 962-8300, accessibility@unc.edu.

8. Your organization must have an advisor who is a full-time faculty member or staff member of UNC-Chapel Hill, UNC Hospitals, or an affiliated department; an emeritus UNC-Chapel Hill faculty or staff member; or a campus minister.

9. Your organization may be required to affiliate with certain external organizations or University offices or departments such as a professional school or an academic department, Campus Recreation, or the Office of Fraternity and Sorority Life and Community Involvement. Contact those offices for further information prior to submitting an application.

10. While the organization is not required to be organized or registered as a non-profit entity with either the state or federal government, its committees or subgroups, officers, and members, shall adhere to the governing principals for non-profit, tax-exempt organizations, and shall only conduct activities that support the organization itself, The University of North Carolina at Chapel Hill, or other entities that are exempt from federal and state income tax. The organization may not conduct activities that support individual or commercial gain.

11. Registration may be withdrawn or denied should it be determined that any of the information submitted on the application is false; the majority of the organization’s members are not registered UNC-Chapel Hill students; all major officers of the organization are not full-time, registered UNC-Chapel Hill students; the organization has no advisor; the organization fails to remain in good financial standing with the University; the organization fails to maintain minimum standards of conduct as set forth by the Office of Student Life & Leadership; the organization fails to comply with University policies, including University policies on non-discrimination; or if the organization fails to comply with applicable federal, state, or local laws.  Registration status also may be changed by sanctions imposed by student or Greek judicial procedures.

12. The president and treasurer of the organization must attend a Student Organization Officer Training.