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Existing Student Organizations
Existing Student Organizations

Annual Registration Process:

Registered student organizations must reapply each year. The renewal form will be available August 15 through September 30 for organizations that transition leadership in the spring and summer. There will be a spring registration period from December 1 until January 31 for organizations that transition leadership in the fall.  Groups that fail to register during their appointed registration period will have to wait until the next period to register.

Brand new groups may apply for initial registration at any time between August 15 and April 1.

If you cannot find your group using the search function of studentlife.unc.edu, this means your group is not currently registered and has been made inactive in the system. If you have questions please send an email to studentlife@unc.edu.

 The registration form is located on studentlife.unc.edu and the instructions for completing the form can be found below.

How to access the online form:

  1. The student who is the primary contact of the organization should go to studentlife.unc.edu.
  2. Select the "Log In" icon at the top right corner of the page.
  3. Use your ONYEN and ONYEN password to log in.
  4. Select the "Organizations" link along the top toolbar.
  5. Select the "Search" link along the side toolbar, and search for your organization.
  6. Click on your organization's name to go to the organization page.
  7. Once on your organization's page, if it is your appointed time to register you will see a "Register" icon on the right side of the page.*

*This icon will appear if the registration form has not been submitted.

 

What information will I need to provide on this form?

  1. Requirements of Registration
  • This will include stipulations of your group composition, adherence to university, state & federal policies, and advisor prerequisites.
    • Any full-time faculty or staff member of UNC-CH, UNC Hospitals, or an affiliated department; an emeritus UNC-Chapel Hill faculty or staff member; or a campus minister can serve as your organization’s advisor. The role of your organization’s advisor is negotiated between the organization and the advisor.  The advisor and the primary contact of the organization are required to sign the agreement form found here, but any other responsibilities are established by both parties.
    • The primary contact and the advisor must meet to review the advisor’s responsibilities and review the governing document.

       2.  Affiliations

  • Any association with campus offices, departments, national, or international organizations.

       3.  Contact and Organizational Information

  • Primary Contact: PID Number, Phone Number, Mailing Address (or student organization mailing address)
  • Treasurer: Name, Email, Phone Number
  • Advisor: Name, Email, ​PID Number
  • Student Organization Advisor Agreement
  • Organization: Composition (undergraduate, graduate, both), Election Date, Membership Count

       4.  Organization Constitution and Bylaws

  • As an organization that has previously been registered by the University, you should already have a constitution and bylaws.  Please make sure that you upload the most current version of your constitution and bylaws during the annual registration process.  If you have questions about the format, a sample outline and info on how to get more help may be found here.

       5.  General Information

  • Official Name
  • Acronym / Nickname
  • Organization Description Summary
  • External Organization Links
  • Contact Information & Address

       6.  Organization Logo / Picture