Policies and Fees

Policies and Fees

Policies & Fees

To review all Event Services policies and fees select from the drop-down menu below. Fees are also availbe for download here: PDF iconCarolina Union Event Services Fees.pdf 

Fees

Equipment and Services

 

Staff Labor

Student Organization

University Department

Student Labor

$16/hr per staffer

$20/hr per staffer

Professional Staff

$40/hr per staffer

$40/hr per staffer

     

Services

Student Organization

University Department

Offsite Audio/Lighting Production

Labor only

$200 + labor

Building Openings

$100/hr + labor

$100/hr + labor

Overflow Video Feed (GH/AUD)

$100/per day

$100/per day

Student Stores Projection

$25/per day

$25/per day

     

Box Office

Student Organization

University Department

Contract Set-up

$25/per 2 dates

$60/per 2 dates

Sales Commission

5%

8%

Ticket Printing Fee

$0.10/per ticket

$0.16/per ticket

Wristbands

$0.15/per band

$0.20/per band

Late Fee

$25

$25

     

Onsite Enhancements (Union Only)

Student Organization

University Department

Acrylic Podium

$75

$75

Tabletop PA Podium

$0

$20

Standing PA Podium

$0

$30

Rolling LCD Display

$0

$30

Flip Chart

$0

$10

Table Linen

$5

$5

Table Skirt

$5

$5

Easel

$5

$5

4x8 Indoor Rolling Stage

$30

$30

Uplighting Enhancement

$50/per pair

$50/per pair

     

Rental Equipment (client pickup)

Student Organization

University Department

Small Portable PA

$75

$75

Battery Powered Portable PA

$150

$150

Uplighting Rental Package

$50/per pair

$50/per pair

Rental Table

$2

$2

Rental Chair

$0.50

$0.50

     

Outdoor Stage Rental

Student Organization

University Department

8'x8' Stage (labor include)

$425.00

$550.00

8'x12' Stage (labor included)

$475.00

$600.00

16'x8' Stage (labor included)

$525.00

$650.00

16'x12' Stage (labor included)

$625.00

$750.00

20'x12' Stage (labor included)

$700.00

$825.00

20'x16 Stage (labor included)

$850.00

$975.00

24'x16' Stage (labor included)

$950.00

$1,075.00

Extra Stage Stair

$50.00

$50.00

 

Facility Use

     

Room Charges

Student Organization

University Department

Fixed Set Meeting Rooms

(2418, 2420, 2422, 2502, 2511, 3407, 3408, 3411, 3502, 3503, 3509, 3515)

$0 /per 2, daily
($20/per each additional room, daily)

$75

Variable Set Meeting Rooms

(2423, 2424, 2510, 2518A, 2518B, 3201, 3203, 3205, 3206A, 3206B, 3209, 3409)

$0 /per 2, daily
($20/per each additional room, daily)

$100

Reception Areas and Lounges

(Art Gallery, West Lounge)

Labor only

$100 + Labor

Combo Rooms

(2518A/B, 3206A/B)

$0

$200

Great Hall and Great Hall Lobby

$0 + labor

$600 + labor

Union Auditorium and Lobby

$0 + labor

$325 + labor

Pop-Up Banner Spaces

$0

$15 per day

Exterior Banner Lines

$0

$20 per day

 

Miscellaneous

     

Misc. Fees

Student Organization

University Department

3 Week Event Cancellation Fee

All Administrative Fees

All Administrative Fees

2 Week Event Cancellation Fee

Room Charges + Box Office Charges + Administrative Fees + 50% labor charges

Room Charges + Box Office Charges + Administrative Fees + 50% labor charges

1 Week Event Cancellation Fee

All Charges

All Charges

No Show Fee

$25

$25

Housekeeping Post-Event Clean Up Fee

Only applied if client leaves room in a messy or dirty state.

$50 + labor

$50 + labor

Contract Fee

Assessed when coordinating 3rd party vendor rentals

10%

10%

 

Rates reflect 2018-2019 pricing and are subject to change.  Please contact Event Services for any pricing questions.

 

 

 

 

Amplified Sound Policy

  • Amplified sound is permitted outdoors on Fridays between 5pm-10pm, Saturdays from 8am-10pm, and Sundays from 8am-7pm.
  • In general, amplified events are prohibited outdoors during class hours, regardless of the time of day with the exception of Wednesdays and Thursdays between 12pm-1pm in the Pit, Plaza and SASB Courtyard.
  • All outdoor events are subject to the noise provision of the Town of Chapel Hill Code of Ordinances (Chapter 11, Article III).
  • Organizations seeking to have events outdoors that involve amplified sound must be explicit about their intent when making a reservation with the Office of Event Services.
  • If asked by Carolina Union Staff to lower the sound level, you must do so immediately and without question. Failure to do so could result in the cancellation of your reservations for the balance of the semester and/or academic year.
  • Amplified sound in the Pit, other than from personal systems such as “boom boxes” or pc speakers, is prohibited due to the close proximity of libraries and classroom buildings. Any other sound system must be arranged in advance with Carolina Union Production Services (CUPS) and/or staffed by CUPS technicians at an hourly cost to the client.
  • The sound level is not to exceed acceptable levels as decided by the Carolina Union staff.

This policy follows the UNC-CH Facilities Use Policy

Building Use Policy

  • The Carolina Union will not be responsible for anything left in the building by the client at the conclusion of the activity. No equipment will be stored.
  • Materials may not be taped or tacked or affixed to the walls, windows, or doors.
  • Clients will be charged for the loss of and damages to the Union and any Carolina Union equipment.
  • Use of items that could damage the Union and/or Carolina Union equipment is prohibited.
  • Rooms must be left in same condition in which they were found.  Charges will be assessed for excessive trash or damage.
  • Food is prohibited in General Purpose Classrooms.
  • Service animals are permitted in the Union; all other animals are prohibited.
  • Groups conducting sales in the Union or Pit must obtain a sales permit from the Office of Event Services. Raffles are strictly prohibited.

Cancellations & Inclement Weather Policy

Events

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  • Failure to confirm and/or provide event details to the Office of Events Services will result in the cancellation of the event.
  • If a reservation is canceled more than three weeks (21 days) prior to the event, no charges will be assessed provided the Office of Event Services or the University has not incurred expenses required to provide the requested facilities or other services.
  • Cancellation within three weeks of the event date will incur all reservation fees.
  • Cancellation within two weeks of the event date will incur reservation fees, any incurred expenses, room charges, and 50% of labor charges.
  • Cancellation within one week of the event date will incur 100% of all charges and incurred expenses.
  • If client fails to cancel a reservation and the event is not held, all fees and incurred expenses will be charged.
  • Labor and equipment changes or cancellations must be made in writing or via email.

Meetings

  • Cancellations must be made in writing or via email to the Office of Event Services at least 2 business days in advance of the meeting date. 
  • If client fails to cancel a reservation and the meeting is not held, all incurred expenses and a no-show fee of $10-$20 will be charged.

Cube

  •  Any changes and/or cancellations must be made a minimum of 2 days in advance. Failure to do so will result in the loss the paint cart deposit.

Inclement Weather

Reserving Alternative Locations In Case of Inclement Weather:

  • Student organizations and departments are responsible for assuring that outdoor events have an alternative location in case of inclement weather. If an alternative location is not booked in advance future dates may be requested based on the Office of Event Services’ standard booking procedures.
  • If either the Union Auditorium or Great Hall is chosen as the backup venue in cases of inclement weather the policies below apply:
  • When either venue is requested more than three weeks prior to the event, charges will apply regardless of use.  Student organizations will be charged a $100 fee for either venue. Departments will be charged for the full price of the venue requested.
  • When either venue is requested less than three weeks from the event, charges will only apply if the venue is utilized. If the event requires additional services or staffing, late charges will apply.

Cancellation Due to Inclement Weather:

If the Carolina Union Event Services Office or client cancels an event due to inclement weather and Union staffing and services have not been previously reserved for an alternative location, the client is responsible to pay:

  • 2 hours’ labor per staff member assigned to the event
  • A $50 equipment cancellation fee
  • Any event expenses previously incurred (outside vendor charges, box office charges, inclement weather venue charges, etc.)

CUBE Policy

Failure to comply with any and all portions of the CUBE and/or Paint Cart policies will result in an additional charge, loss of reservation privileges, and/or loss of official University recognition. 

CUBE

  • The CUBE is available for recognized student organizations for publicizing on-campus events open to the University.
  • Use of the CUBE is on a reservation basis.
  • Reservations must be made a minimum of 2 days in advance.
  • Reservations may be made in person at the Guest Services Desk Monday-Friday between 8am and 5pm.
  • The paint cart must be reserved at the time of your CUBE reservation.
  • Only one reservation can be made at a time. Each additional reservation can be made after the previous reservation has expired.
  • Organizations may not reserve a CUBE more than 3 times a semester.
  • Organizations may not make reservations for simultaneous dates or for back-to-back dates.
  • A single event may not be advertised on more than one panel.
  • CUBE reservations may not be extended due to inclement weather.
  • You must paint completely over the previous event and list the sponsor, event name, location, date, and time. Information listed must match the corresponding reservation information for the event being promoted.
  • Any group wishing to paint the CUBE MUST use the Carolina Union Guest Services Paint Cart. Failure to follow this policy will result in at 12-month ban from use of the CUBE.
  • Use of any paint or materials not provided by the Carolina Union is strictly prohibited.
  • Sitting or placing items in front of the CUBE is prohibited. Doing so in no way provides preferred access to the CUBE and obstructs advertised event information.
  • Posting fliers on the CUBE is absolutely prohibited.
  • Events CANNOT be advertised for more than 10 days in advance. This includes summer, winter break, fall break, spring break, and holidays.
  • If multiple dates are posted, 10 days will be counted from the final day of the event.
  • If choosing to advertise the date tickets go on sale or any other date associated with the event, 10 days will be counted from that date.

Paint Cart

  • For environmental reasons, the paint cart is not available for use in inclement weather or temperatures below freezing. If the paint cart is not available during your scheduled painting reservation, you may re-schedule the paint-cart but NOT your CUBE reservation.
  • Sharing of the paint cart is strictly prohibited.
  • The drop cloth must be used at all times.
  • Paint cannot be dumped in sinks, drains or anywhere outdoors. All paint spills should be cleaned or reported to Guest Services immediately.
  • Please dispose of all sponges, paint tray liners, roller brushes, and anything else that is disposable. Simply place used materials in the provided trash bag and dispose in the garbage.
  • Organizations are responsible for the cost associated with any damages or spills.
  • If the paint cart is returned dirty (e.g. paint in paint tray, roller brush left on handle, etc…) the organization will immediately be charged an additional $12 either by direct cash payment or invoice.
  • The paint cart can be checked out Monday-Friday 8am - 8pm, Saturday 9am - 8pm and Sunday 11am - 8pm.
  • The paint cart is reserved at the time of a CUBE reservation.
  • The paint cart is reserved for a 2 hour period.
  • A cash payment of $12.00 is due at the time of your paint cart reservation.

Cancellation

  • Any changes and/or cancellations must be made a minimum of 2 days in advance. Failure to do so will result in the loss the paint cart deposit.

This policy follows the UNC-CH Facilities Use Policy

Exterior Banner Line Policies

The following policy has been established to provide for the safe and equitable use of the banner lines suspended over the Carolina Union Plaza. Student organizations and University departments may display a banner by reserving the banner line on a first-come, first-served basis, in order to publicize events taking place at the Carolina Union.           

  • The banner line must be reserved through the Reservation Manager.
  • Events must not be advertised more than 10 days in advance of the last date (if more than one).
  • All banners must be approved by the Carolina Union Communications & Creative Services Department, according to these three options:
    • Communications & Creative Services may design and print the banner. Clients must meet with Communications & Creative Services at least 30 days prior to reservation for design consultation
    • Communications & Creative Services may print a banner design provided by client. Clients must meet with Communications & Creative Services at least 30 days prior to reservation for printing consultation.
    • Client may design and print their own banner, which must be approved by Communications & Creative Services a minimum of two weeks prior to reservation.
  • The banner must be 96” wide x 36” tall and be printed on vinyl with a grommet in each corner.
  • Banners must be submitted to the Office of Event Services two business days prior to the reservation.
  • Only one banner may be hung on the banner line at any time.
  • All banners must be hung by Carolina Union staff. The Carolina Union assumes no responsibility for damaged banners, either while in their possession prior to hanging or while banners are displayed. Nothing can be added to a banner that has already been hung.
  • Banners must be collected within three business days after the reservation or they will be discarded.

This policy follows the UNC-CH Facilities Use Policy.

Policies on Food Safety and Handling

All clients are responsible for being fully in compliance with applicable Orange County Safety and Sanitation Regulations for Food and Beverage Preparations and the University's Alcohol Policy

Please Note:  Food is prohibited in General Purpose Classrooms.  Alcohol is not permitted in any space reserved through the Office of Event Services.

Open to the public - If the reservation is open to members outside of the reserving organization it is deemed as open to the public. 

Members only - If the reservation is only open to members of the reserving organization it is deemed as members only.

  • When an event or meeting is open to the public, clients are may only provide self-serviced or catered refreshments and/or meals in reservable venues inside the Carolina Union and Pit.
  • When an event or meeting is reserved solely for members of the organization, the food does not need to be self-serviced or catered; the remaining guidelines, however, must still be followed.
  • Non-catered food is defined as food and/or beverage items brought into the facilities by members of the sponsoring organization.  These items include, but are not limited to, cheese and crackers, chips and dips, popcorn, pizza, sandwiches, vegetables, cookies, brownies, cakes, deli meats, fruits, canned drinks, bottled water, coffees, and assorted juices.
  • Clients sponsoring meals, receptions, or any event where food or beverages of any type will be served in the Carolina Union must notify the Office of Event Services prior to confirming the reservation.
  • Food may not be cooked inside a Carolina Union room for any reason.
  • Please contact eventservices@unc.edu if you are interested in bring food trucks on campus.
  • All communication with caterers regarding venue setup, reservation start time, caterer access time, event start and end times, etc. will be handled by the client and then relayed to the Office of Event Services.
  • Access to the venue by the caterer should be within the reservation start and end times, as well as standard building hours.
  • A member of the sponsoring organization will need to arrive to meet the caterer for set up.
  • Client must be prepared to provide a catering or restaurant license to the Office of Event Services upon request.
  • All food, beverages and/or equipment brought into the Carolina Union by the client or event caterer must be removed by the end of the client’s room reservation.  Failure to do so will result in the items being promptly discarded and an excess cleaning fee will be assessed. Multiple violations will result in forfeiture of further related space.
  • The Carolina Union will not be held liable should any event attendee experience an adverse reaction to any food or beverage served.
  • Please contact eventservices@unc.edu if you would like to rent table clothes.  You are welcome to provide your own.

Proper Food Safety Handling

  • Gloves must be worn when handling food.
  • Food must be wrapped and/or covered until consumed.
  • Cold food items must be kept at 41 degrees F or below.
  • Hot food items must be kept at 140 degrees F or above.
  • Food not kept cold or hot must be discarded if not consumed within two hours.

This policy follows the UNC-CH Building Use Policy

General Purpose Classrooms Policies

Please Note:  Food is prohibited in General Purpose Classrooms.  Alcohol is not permitted in any space reserved through the Office of Event Services.

Open to the public - If the reservation is open to members outside of the reserving organization it is deemed as open to the public.

Members only - If the reservation is only open to members of the reserving organization it is deemed as members only.

  • General Purpose Classrooms are provided as meeting spaces for student organizations and University departments.
  • Carolina Union Guest Services staff will be provided to ensure safe use of spaces for members only reservations.
  • Student organizations will be responsible for costs associated open to public reservations.
  • Reservations are available two weeks after the start of the current semester on the First Day of Reservations in the Event Services Office. 

Self-Service Classrooms

Carroll 111, Hamilton 100, Hanes Art Center 121, Howell 115, and Manning 209 are self-service spaces and will not have staff available for building access or monitoring.  These rooms can be reserved no more than once a week for the duration of a semester by student organizations demonstrating need for large space for their regular meetings.  To qualify for a weekly meeting in these rooms a student organization must have at least 75 attending members.

This policy follows the UNC-CH Facilities Use Policy

Policy Introduction & Terminology

INTRODUCTION

University-affiliated groups and unaffiliated groups have full responsibility and are accountable for the events or activities held in University facilities under their sponsorship. In making its facilities available for use under this assumes no obligation or responsibility for the activities of the person or group. Further, the University reminds all users to be aware of and comply with applicable laws, including those concerning safety, libel, slander, defamation, and obscenity. Officers of student organizations are encouraged to seek legal advice from Student Legal Services if they wish to hold an event with inherent safety risks.

The policies located herein provide information regarding the appropriate use of the Frank Porter Graham Student Union, the Pit, Student Academic Services Buildings and classroom space reserved by the Carolina Union Office of Event Services.

These policies exist to facilitate the fair allocation and safe use of the facilities. All activities in and use of facilities shall abide by these policies, all published University policies, as well as all local, state and federal laws. Failure to comply with these policies, damage to University property or conducting activities that infringe on the rights of others may result in the cancellation of the activity, loss of reservation privileges, additional charges and/or referral to other campus agencies for appropriate action.

The Office of Event Services reserves the right to cancel any activity, before or in progress, if the security and safety of the building and/or its occupants are threatened. The UNC-CH Police and/or the Department of Environment, Health and Safety may also suspend, cancel or close any activities if they deem appropriate. For all activities, sponsoring organizations are held responsible for the conduct of those attending the activity. Carolina Union staff will work with the designated person to seek responsible action, but retains ultimate authority if activities are not being conducted in accordance with Carolina Union and University standards.

The Carolina Union reserves the right to change these policies, guidelines and forms at any time.

Questions and appeals of sanctions may be presented in writing to the Office of Event Services.

GENERAL POLICIES

  • Student Organizations - Reservation requests are accepted on a first-come, first-served basis beginning two weeks after the first day of classes of the prior semester. Reservation requests for the Spring semester are accepted in the Fall, and requests for the Summer and Fall semesters are accepted in the Spring. On the first day of reservations for a given period, only online reservations will be accepted from 9am-12pm.
  • University Departments - Requests for reservations are accepted on a first-come, first-served basis beginning two weeks after the first day of classes of the prior semester. Reservation requests for the Spring semester are accepted in the Fall, and requests for the Summer and Fall semesters are accepted in the Spring.
  • Any Other Group – Per the Facilities Use Policy (Section VI-B.4), non-affiliated groups may not reserve space more than 30 days prior to the requested event date. An Event Registration Form must be submitted within the 30 day period and the Office of Event Services will determine whether or not the request can be accommodated.
  • Conferences – If more than 50% of conference attendees are non-UNC students, room fees and other applicable charges will be incurred (see Fees, V-A).
  • General Purpose Classrooms: Requests for reservations of general purpose classroom space are accepted on a first-come, first-served basis beginning two weeks after the first day of classes of the current semester. General purpose classrooms may only be reserved by student organizations and University departments.
  • CUBE/Paint Cart – The CUBE is available for recognized student organizations for publicizing on-campus events open to the University. Reservations for CUBE must be made at least two business days prior to the desired advertising date. Events cannot be advertised for more than 10 days in advance.  If multiple dates are posted, 10 days will be counted from the final day of the event. The paint cart is reserved for an increment of 2 hours at the time of a CUBE reservation. Use of any paint or materials not provided by the Carolina Union is strictly prohibited. The CUBE and paint cart may be reserved in person at the Guest Services Desk Monday-Friday 8am-5pm. 
  • Meetings and events must end by 10 pm and rooms must be vacated by 11pm.
  • All organizations with reservations in the Union or Pit must check in with the Guest Services Desk at the beginning of the activity and check out at the conclusion. A UNC One Card or photo identification must be presented during check-in and check-out.
  • All major events within the Union are subject to a walk-through at the discretion of the Office of Event Services.
  • Any group conducting sales or collecting money in any venue must inform the Office of Event Services at the time of their reservation request.

EVENT SERVICES

  • Confirmation for all services must be obtained no later than 30 days prior to the activity.
  • Costs are associated with labor and some services.  Late fees apply.
  • Services may be arranged by contacting the appropriate departments.
  • Event Production: Organizations sponsoring meetings or events that require Guest Services staff, Tech staff, sound systems, stage lights, or special electrical needs must meet with Carolina Union Event Services.
  • Admission: All events that charge admission or take place within a controlled access venue must consult with the Carolina Union Box Office to determine whether services are required.
  • Marketing: Organizations who wish to have signage for their events must contact Carolina Union Communications & Creative Services.
  • Housekeeping: is available by request at a standard hourly rate.

TERMINOLOGY

  • As used in these policies, unless the context otherwise requires, the following terms are defined:
  • University – University of North Carolina at Chapel Hill
  • Union – Frank Porter Graham Student Union building
  • Carolina Union – University department in Student Affairs
  • Client – Any organization or individual holding an activity using Carolina Union facilities and/or services
  • “Open” activity – Any activity which is open to individuals other than members of the sponsoring organization
  • “Closed” activity – Any activity which is closed to any individual not a member of the sponsoring organization
  • Activity – Any gathering using Carolina Union facilities or services
  • Meeting – A gathering primarily of organization members for the purpose of furthering the organization’s mission that is not classified as an event
  • Event – An open or closed gathering for the purpose of entertainment or education requiring substantial planning and/or services
  • Major event – A lecture, entertainment engagement, concert, or conference, hosted by a student organization, where any of the following apply:
  • expected attendance exceeds 400
  • the event is “open” or staged outdoors
  • the event is sponsored by more than one student organization
  • General Purpose Classroom – Multipurpose space in an academic building provided by the Registrar and reserved by the Office of Event Services
  • Controlled Access Venue- Any venue where ticketing is required
  • Confirm or Confirmation – When a client obtains all needed approvals and signatures and returns required paperwork to the Office of Event Services
  • Student organization – A University-affiliated student organization which is currently recognized by the University
  • University department – Any University administrative unit or academic department
  • Non-affiliated group – Any organization that is neither a student organization nor a University department
  • Security – Any service provided by the UNC-CH Police, Show Pros, Chapel Hill Police, etc. for a gathering or event
  • Guest Services staff – Carolina Union staff responsible for monitoring and managing event attendees; Guest Services staffing requirements are determined by the Office of Event Services
  • Tech staff – Carolina Union staff responsible for running audio and visual equipment for events; Tech staffing requirements are determined by the Office of Event Services
  • Box Office staff – Carolina Union staff responsible for managing sales and capacity for ticketed events; Box Office staffing requirements are determined by the Office of Event Services
  • Operations staff – Carolina Union staff scheduled daily to manage room set up and strike
  • Guest Services Desk – Carolina Union staff responsible for directing building patrons, assisting with guest needs, and checking clients in and out of Union and Pit spaces
  • Raffle – Activity in which payment is required to participate in a game of chance; this activity is prohibited by the State of North Carolina.
  • Administrative Fee – Fee assessed to compensate for loss of resources and labor associated with planning a meeting or event.

Facilities Use Policy 

Town of Chapel Hill Code of Ordinances

UNC Alcohol Policy

Lounges Policy

Lounges include: The Class of 2000 Lounge, Art Gallery, West Lounge, Underground Lounge (1101), West Lounge (2105), Aquarium Lounge (3100), Corner Lounge (3008), Bridge Lounge (3514) and all lounges in the 3500 hallway. Exits and entrances to the above lounges (excepting exterior doors) must remain open. 

The Class of 2000 Lounge and Art Gallery are available for reservation (see below).

The West Lounge performance space is reservable on a case by case basis. Please direct any inquires to the Office of Event Services. 

All other lounges are non-reservable and open for student use at all other times during regular operating hours.

Class of 2000 Lounge & Art Gallery

The Class of 2000 Lounge (3501) and the Art Gallery (2200) are available for reservations, but the following policies must be observed:

  • Capacity of the Class of 2000 lounge is 75 people.
  • Capacity of the Art Gallery is 130 people.
  • These rooms may only be used for receptions and may only be reserved from 4:00pm – 8:00pm on weekdays and during regular building hours on the weekend.
  • No regularly scheduled meetings are allowed in the space.
  • Furniture may not be removed from the room. Any changes to the set must be stated to the Office of Event Services at the time of the reservation; only Carolina Union staff may move the furniture.

This policy follows the UNC-CH Facilities Use Policy

Major Events Policy for Student Organizations

Purpose

Student organizations hold events in various venues at the University of North Carolina at Chapel Hill. These events are designed to promote interest in an organization, a cause, or to promote interaction among the University’s diverse community. The Carolina Union Office of Event Services is charged with advising student organizations on planning and developing the most successful and safe event possible.

These guidelines shall be implemented in conjunction with the following policies:

UNC-CH Facilities Use Policy

• UNC Alcohol Policy

Definitions

  • A Major Event is defined as lectures, entertainment engagements, concerts, or conferences held in University spaces subject to the Major Events Policy where any of the following applies:
  • Expected attendance exceeds 500 outdoor, 1000 indoor
  • The event is open to the public or staged outdoors
  • The event is sponsored by more than one student organization
  • The Office of Event Services reserves the right to make exceptions.

Reservation Process

  • All reservation requests from student organizations must be made by current organization members designated to make reservations on behalf of the organization through the Office of Event Services. 
  • Student organizations that request a reservation for a Major Event will be required to complete the Event Reservation request.  Requests must be submitted at a minimum of 45 days prior to the event.
  • All relevant signatures on the Event Status Report must be obtained and returned to the Office of Event Services at least 30 days prior to the event.  If this deadline is not met, the event will be cancelled.

Spaces and events reservable include, but are not limited to:

  • Bell Tower and Historic Quad: McCorkle and Polk Place
    • Please note – The Old Well IS NOT a reservable space.
    • Capacities vary by location
  • Campus Recreation: Hooker and Ehringhaus Fields, Fetzer Gym.
    • Hooker Field capacity (per field)- approximately 2000-3000
    • Ehringhaus Field capacity- 4000
    • Fetzer Gym Capacity- 1000
  • Carmichael Auditorium
    • Capacity- 6300
  • Housing:  Carmichael Multi-Purpose Room (MPR) and Outdoor Spaces
    • Carmichael MPR (requires security) capacity - 80
    • Outdoor capacities vary by location but can generally accommodate 100-200
  • Carolina Dining:  Rams Head Plaza
    • Capacity- approximately 250
  • 5K, Charity Run/Walk, Fun Run, etc.:
  • Student and Academic Services Buildings Courtyard(SASB)
    • Capacity- 300

Outdoor reservations do not guarantee access to indoor facilities.  Please refer to the capacities section of the Carolina Union Event Services Reservation and Facilities Use Policies for all Carolina Union venues and General Purpose Classrooms.

Venue and Crowd Management

State and Local laws

  • All student organizations are required to comply with local, state and federal laws inclusive of North Carolina. Violations of these policies will be handled through the campus judicial system, the North Carolina state judicial system, or both. The University’s name may not be used in a manner that represents or suggests University sponsorship of the event.

University Alcohol Policy

  • All student organizations must abide by the University Alcohol Policy.
  • Event sponsors may not advertise social events that indicate that alcoholic beverages are free, are sold, or are all-you-can-drink for the price of admission or that otherwise appear to encourage the consumption of alcohol. Violations of this nature committed on campus may be handled through the University's judicial system

University Smoking Ban

  • As of Jan 1, 2008 smoking is prohibited within 100 feet of any University building or structure. It is the sponsoring group’s responsibility to ensure that this regulation is followed. Please advise all outside groups and visitors of this policy.

Crowd Management and Security

  • All Major Events in controlled access venues must use wristbands or tickets to track the number of individuals entering the venue. Tickets and wristbands must be provided by the Carolina Union Box Office.
  • The Office of Event Services will determine if Carolina Union Guest Services Staff is required.
  • After reviewing the request, the Office of Event Services will contact the UNC-CH Police and, at the discretion of UNC-CH Police, officers may be assigned to work events. The sponsoring group will be responsible for any fees or charges assessed by the UNC-CH Police Department.
  • Security officers may not be outsourced by student organizations. DPS may bring in outside resources if deemed necessary (e.g., Chapel Hill Police, Orange Sheriff’s Office or Show Pros).
  • If it is determined that the presence of the UNC-CH Police Department is necessary for an event, then the UNC-CH Police Department reserves the right to cancel an event if they are unable to staff the event or if they do not approve of the nature of the event.

Contracts

  • Forty-five days before the event, contracts must be reviewed by the Office of Event Services and the appropriate legal office before they are signed. Upon review of the contract by the appropriate legal office and the Carolina Union, the event may be given approval by the Office of the Vice Chancellor for Student Affairs or designee. Contracts negotiated by student organizations must be reviewed by Student Legal Services. Contracts that involve the University, departments, or outside groups must be reviewed by University Legal Counsel.

Food

  • Sale or distribution of food is subject to the Carolina Union Food and Beverage Policy.  Student organizations are permitted to serve food and beverages by any licensed restaurant or caterer. The sponsoring organization must provide the Office of Event Services with a catering license upon request.

Open Flame Devices

  • No open flame devices are to be used for ceremonies, theatrical performances, and the like, without approval from the Environment, Health and Safety Office.

Special Food Services Devices

  • Portable cooking devices not flue connected are to be used only with prior approval from the Environment, Health and Safety Office. Candles may be used on tables for services if securely supported on substantial noncombustible bases located in such a way as to avoid a danger of ignition of combustible materials. Candle flames must be enclosed and be 1 inch below their enclosure.

Tenting

  • The North Carolina Fire Prevention Code requires tents, canopies and other membrane structures to be evaluated for fire and life safety and a permit issued prior to the event.  For all State-owned property the North Carolina Department of Insurance (NCDOI) is responsible for that evaluation and granting of a permit.  For tents less than 200 square feet this permit is not necessary. However, no tents or canopies can be secured by stakes or anything driven into the ground. Tents must be secured by use of sandbags or water barrels.

Sales

  • Sales are subject to the UNC-CH Facilities Use Policy and the Carolina Union Sales and Income Policies, IV-L.  Sales and solicitation permits may be obtained in the Office of Event Services (see Sales Permit Request Form, VI-D).

Amplified Sound Policy

  • Amplified sound is subject to the Amplified Sound Policy. Amplified sound is permitted on Fridays between the hours of 5pm-10pm, Saturday from 8am-10pm and Sunday from 8am-7pm. The Office of Event Services will determine and monitor sound levels.
  • Outdoor events are subject to the noise provision of the Town of Chapel Hill Code of Ordinances (Chapter 11, Article III).

Publicity

  • Publicity cannot begin until all contracts are signed. Student organizations organizing an event are responsible for meeting with Carolina Union Marketing and Design. Taping, nailing and affixing flyers to any surface or building is prohibited.

Tables, Chairs, and Trash Cans

  • For events outside of the Union, tables, chairs and trash cans must be acquired from University Housekeeping at cost. Requests must be made at least two weeks in advance. Requests may be made over the phone at 962-3456 or online at http://portal.facilities.unc.edu/masterpg/hkLoan.aspx
  • Housekeeping will deliver tables, chairs, or trash cans on the day you request them. The group is responsible for set-up and break down of any equipment. All trash must be removed and disposed of properly. Charges may apply if cans are not emptied.

Housekeeping services are available by request at a standard hourly rate. Student organizations are responsible for any charges.

Cleanup of Events

  • After the event, student organizations are responsible for cleaning the facilities and surrounding areas. In the event this responsibility is not met, student organizations will be charged and billed for damages and labor.

Speaker Events

  • Speaker events are subject to speaker policy.

Meditation Room Policies

Meditation Room Guiding Principles

The Meditation Room is available to all UNC students, faculty, and staff at all times when the Carolina Union is open.  Multiple individuals and groups may use the space at the same time, subject to fire code limitations.  The space cannot be reserved by individual students or student groups for private events or occasions. 

The Meditation Room’s purpose is stress reduction.  As such, it is available for quiet contemplation, meditation, reflection, or prayer.  We ask that you please refrain from any of the following activities that could potentially distract from the serenity of this environment, including:

  • food and drink
  • electronic devices (laptops, cell phones, tablets, etc.)
  • photography
  • excessive noise and conversation
  • portable sound systems
  • candle, incense, or any open/closed flame

Academic study, group meetings, and any other activity that conflicts with the intended use of the space, is prohibited.

Please return all materials to their original locations and remember to take your belongings as you exit the space.  Storage areas are available for temporary use while using the room.  Personal items of any sort may not be left in the room. 

Please direct any questions or concerns to the Office of Event Services.

This policy follows the UNC-CH Facilities Use Policy

Meeting Room Reservations

All meeting room spaces scheduled by the Office of Event Services are subject to all general policies for use of space in the Frank Porter Graham Student Union as well as the UNC-CH Facilities Use Policy.

Policies

  • Clients must submit a reservation request online at Reserve Carolina and confirm two business days prior to the meeting or the reservation will be cancelled.
  • It is the client’s responsibility to monitor the occupancy of meeting rooms. For official room capacities see the Carolina Union's Facility Use and Reservation Policy Appendix, VII.
  • Furniture may not be rearranged. Charges will apply.
  • Failure to provide meeting details to the Office of Event Services will result in the cancellation of the meeting.
  • Cancellations must be submitted by email to the Office of Event Services by the same individual who initiated the original request. Cancellations must be received by 12pm two business days prior to the meeting.
  • Failure to observe guidelines noted above may result in loss of reservation privileges and/or charges.

Performance and Rehearsal Space Reservation Policy

All performance spaces scheduled by the Office of Event Services are subject to all general policies for use of space in the Frank Porter Graham Student Union as well as the UNC-CH Facilities Use Policy.

General Information

  • Clients should submit a reservation request 45 days prior to the requested event date as all events must be confirmed 30 days in advance
  • The Carolina Union requires Guest Services staff for all programs in its performance spaces to provide oversight and ensure safe use. Based on information provided by the client, UNC-CH Police, and previous history of such events, the staff of the Carolina Union will determine the extent of Guest Services staff and security coverage for the event.  Depending on the nature of the event, the Carolina Union may also require Tech staff be present for the event.
  • For all above, see our Pricing. Estimates will be provided to clients.
  • A client representative will be required to be in attendance at least one hour before the event start time and to ensure compliance with policies governing the performance space.
  • Late Night Parties are subject to the Late Night Party policy; the rules and regulations therein may override those listed here.
  • All events charging admission must obtain ticketing services through the Carolina Union Box Office.  Box Office staffing is required for any event in the Union that is charging admission and any event in the Stone Center that is charging admission and/or collecting money on site.
  • No event may be announced or publicized until the reservation is confirmed and approved.
  • All requests start in hold status. Events must be confirmed by the client and approved by the Office of Event Services no later than 30 days prior to the event date or the event will be canceled.
  • Waitlist Policy: When a client requests a space that is unavailable, they can have their request booked with a waitlist status. If a space becomes available, the waitlisted client will be notified via email to inquire if they are still interested in use of this space. The client will be required to confirm this reservation and seek all required approvals within two business days. Equipment (tables, chairs, podiums etc.) as well as Production Services and Box Office support may not be available for these events.
  • Please review our inclement weather and cancellation policies

Rehearsal Space

  • The Rehearsal Space (Room 1306) is a medium-sized space on the first floor of the Union. The room has mirrors on one wall and a dance floor. The room is available Monday through Friday from 8am – 12pm is for drop-in use, and may not be reserved. Reservations outside of the drop-in time are available through the Office of Event Services.
  • Group Use of Drop-in Time: Individuals or student organizations may use the drop-in time to choreograph or practice on an as-needed basis. Individuals or student organizations that choose to utilize the space during assigned drop-in time must share the space with all other users whether they are individuals or student organizations. Individuals or student organizations that use drop-in time for practice or choreography should be considerate of all other users by sharing the space and staying clear of the entry. Conflicts using the Rehearsal Space, including choice of music, should be resolved between groups.
  • Music During Drop-in Time:  If multiple student organizations or individuals show up during assigned drop-in at any one time, they must all share the space including an agreed choice of music (if any).

Great Hall

  • The Great Hall is a large, multi-use room located on the main floor of the Union. The room contains a stage with stage lighting, and a video projection system.
  • General Considerations: Due to high demand for space, each client is limited to one weekend day (5pm Friday – 11pm Sunday) per semester, with a total of 10 days per semester (9 weekdays and 1 weekend day). If the Great Hall is available thirty days prior to a date, clients are given the first opportunity to reserve the hall for an additional weekend day.

Union Auditorium

  • The Union Auditorium is a fixed-seat auditorium which primarily functions as a lecture hall and movie theater. The room contains a stage with audio, video, and minimal lighting.
  • General Considerations: The Union Auditorium may be booked 10 days per semester.  The Union Auditorium is generally not available on Friday and Saturday nights during the semester due to the CUAB film series.

Other Campus Auditoria / Auditoriums

  • Carroll 111, Hamilton 100, Hanes Art Center, Genome G10
  • Carroll 111, Hamilton 100, Hanes Art Center Auditorium 121, Howell 104, Manning 209

Clients are limited to ten event/performance weekend (Friday, Saturday, Sunday) reservations—regardless of which spaces are used—per semester. 

These reservations may be made during the reservation period (see General Policies). 

If your meeting is scheduled in Hamilton 100, Hanes 121 or Howell 104, the Office of Event Services will provide a Technician upon request to move the Tech Podium in these rooms at no cost.  Requests must be made 30 days in advance.  Clients may not move these items themselves.  All classrooms are under video surveillance.

Pit, Solicitation Table, and Off-Site Reservation Plocies

Only student organizations and University departments may reserve the Pit.  There are three sections of the Pit. Each can be reserved 10am - 2pm and 3pm up to 10pm on weekdays.  For weekend reservations please contact the Office of Event Services for available times. 

  • No sharing of Pit reservations is allowed.
  • Reservations are limited to 10 Pit days per semester; a partial day counts as one day. If the Pit is still available 7 days prior to a date, a sponsor may reserve the Pit for an additional day.
  • Amplified sound is subject to the Amplified Sound Policy.
  • No chalking or tape is allowed in the Pit or the surrounding Union areas. This violates the UNC-CH Facilities Use Policy and the group may be subject to the costs of cleaning and/or the loss of official University recognition.
  • Only student organizations may conduct sales in the Pit. A Carolina Union sales permit must be visibly displayed at all times.  Sales Permits may be obtained in the Office of Event Services.
  • Between 10am-2pm and 3pm - 10pm, the Pit is split into 3 sections; a single group may reserve up to 2 Pit sections, but they must be adjacent sections.
  • In the event of rain or other inclement weather, Pit reservations will be cancelled.
  • Please review below regarding chalk use.

Solicitation Table Reservations

Only student organizations and University departments may reserve solicitation tables.  Tables are located between the Union and Pit (see Pit Table Diagram) and may only be reserved 10am-2pm and 3pm - 10pm on weekdays.  Solicitation tables are 3ft x 3ft, set with 2 chairs each, and may be used for promotional and sales purposes.

  • Only one solicitation table per day per organization may be reserved.
  • Tables are held no more than 15 minutes past reserved time.
  • Patio furniture may not be used or brought to the solicitation tables.
  • If money is exchanged, a Sales Permit must be obtained from the Office of Event Services and displayed at all times.
  • Homemade food is not permitted (see Food and Beverage Policy).
  • Extension cords are not permitted to run to solicitation tables.
  • Tables will not be set up outside in inclement weather.
  • In the event of inclement weather, 16 solicitation tables will be staged in the South Road hallway adjacent to Wendy’s.  Due to the limited space, tables will be available for organizations on a first-come, first-served basis.  No audio may be played from these tables. The standard check-in process is still applicable.

Off-site Tables and Chairs

  • Off-site tables and chairs may be requested at a charge.
  • Tables and chairs must be reserved at least 48 hours (2 business days) in advance. Tables and chairs may only be reserved during normal Carolina Union business hours.
  • Tables and chairs will be staged and available at the Guest Services Desk of the Carolina Union on the day of the reservation; groups must present a valid One Card at the Guest Services Desk in order to check out tables and chairs. 
  • Tables and chairs must be claimed no later than 15 minutes after the reservation start time.  If the tables and chairs are not claimed a “No Show” will be issued to the student group.
  • The Union will not provide transportation for tables and chairs.  A cart may be available on a first-come, first-serve basis.
  • Tables and chairs must be returned to the Union Guest Services Desk at the conclusion of the reservation.
  • In the event that all tables and chairs are not returned or have been damaged, there will be a $150 replacement fee for each table, $100 for each chair, and $300 for a missing cart. 
  • The Union will debit the Student Activities Fund Office (SAFO) account of the organization listed above; if funds are unavailable, the organization(s) listed above will no longer have access to Union facilities, services, or equipment. 
  • Tables and chairs must be returned cleaned and free of food, debris, etc.
  • Cleaning fees may apply if tables or chairs are excessively dirty.

Carolina Union West Lounge Tables

  • Only student organizations and University departments may reserve West Lounge tables.  The two available tables may be reserved 10am-10 pm on weekdays.  Tables may be used for promotional purposes. No Sales may take place.
  • Only one West Lounge table per day per organization may be reserved.
  • Tables are held no more than 15 minutes past reserved time.
  • Each table will be set with 2 chairs.
  • Lounge furniture may not be used or brought to the West Lounge Tables.
  •  

Chalk Guidelines

The use of sidewalk chalk by students is considered an acceptable way to promote campus events and can take place in open areas; that are not covered by an overhang; or that can reasonably be expected to be reached by rain. Chalking is not permitted on building surfaces, furniture, public works of art (such as the Gift located in the Plaza between the student union buildings), and within 10 feet of building entrances, or pose a safety threat/risk. The use of chalk may not violate the Department of Environmental Health and Safety standards regarding chalk found on the Environment, Health, and Safety website.

This policy follows the UNC-CH Facilities Use Policy

Sales and Event Admission Policies

Groups conducting sales in the Union or Pit must obtain a sales permit from the Office of Event Services.  Raffles are strictly prohibited.  Sales must be cash only.

Guidelines for Selling Merchandise for Student Organizations

If 100% of proceeds are to go towards a charitable non-profit or directly to the sponsoring student organization, the sponsoring organization must obtain a red Carolina Union sales permit and follow the following guidelines:

  • The primary purpose of sales shall be to raise money for the benefit of the student organization or the benefit of a charitable group.
  • Only members of the official group may sell and/or conduct promotional services and sales.
  • Sales must take place in the FPG Pit or FPG Pit Solicitation tables. 
  • No group may sell goods or services on consignment, rent, or lease, and must show their bill of sale / receipt.
  • No sales or sales promotion shall be conducted in such a manner as to establish or to extend to the campus the appearance of a commercial enterprise.
  • The sponsoring organization must agree to be responsible for any damages to University property or facilities as a result of the sales activity.
  • The sponsoring organization must agree to remove any and all refuse or waste on campus that results directly or indirectly from their sales activity.
  • Raffles are prohibited at the University.
  • Any sales involving the UNC-CH logo must be licensed through the Licensing Directors office through Auxiliary Services, 919-962-2403. Failure to receive and document proper licensing to sell UNC-CH logo will result in not receiving a sales permit. (Items being sold with other public/private logos will need proof of licensing to receive a sales permit.)
  • The red Carolina Union Sales Permit must be visibly displayed on the table at all times.

If any for-profit sales are to take place, the seller must follow the following guidelines:

  • The seller collects 80% of proceeds; the remaining 20% go to the Union. Settlement must take place at the conclusion of the event.
  • The sponsoring artist or group must supply sellers. Union staff may be hired at current labor rates.
  • A full count of all monies and merchandise must take place in the presence of Union staff at the beginning and conclusion of sales and documented on the provided Union Merchandise Form.
  • The seller is responsible for collecting all taxes in accordance with state and federal laws.

Use of Carolina Union Managed Exterior Spaces by Charitable Organizations for Commercial Exchange

A charitable organization, as defined by the Facilities Use Policy may sell goods or solicit contributions for their organization in Union managed spaces and are subject to the following:

  • Organizations may book no more than 3 days a semester in advance
  • Reservation requests are subject to the reservation request cycle for student organizations follow
  • Additional days may be booked if the request is within the 7 days for these spaces
  • Groups will need to obtain and display a sales permit from the Office of Event Services prior to the reservation
  • Event Services reserves the right to limit or deny reservations for non-affiliated charitable organizations based on other factors including demand, location and purposes for the use of the area.

Guidelines for Sponsorship of Union Events

  • No promotion shall be conducted in such a manner as to establish or to extend to the campus the appearance of a commercial enterprise.
  • A brand may be associated with an event if justifiable for the purpose of furthering the missions of the University, Carolina Union, and sponsoring organization. Events involving such branding must follow the following format:
    • (Sponsoring organization) presents: the (brand name) (event name)

Donations

  • Events accepting donations at the Stone Center are required to have Box Office staff present.
  • Require donations for entry to an event is considered a ticketed event and is subject to the ticketed event policies.

Ticketed Events

  • An event is considered ticketed if there is any exchange of goods or moneys in order to gain access to the event, including required donations.
  • All ticketed events in the FPG Student Union & Stone Center:
    • Must be ticketed by the CU Box Office.
    • Will be available to the public at the Box Office window and by phone.
    • Must have CU Box Office staff at the event.
  • Events in spaces scheduled by the Office of Event Services but outside the Carolina Union and Stone Center must use the services of the CU Box Office. Depending on location and schedule, CU Box Office staffing at the event may be available, but is not required.
  • Events anticipating capacity or above crowds, conferences with pre-registration or any other event that is open to the public and allows or guarantees entrance based on registration or other criteria are required to consult with the CU Box Office at time of reservation.  If the CU Box Office Manager determines ticketing is required for an event, it will be subject to all standard Box Office policies and procedures.
  • Before any ticketing services can be finalized, the space for a ticketed event must be confirmed through the Office of Event Services. If the event is not occurring in a space booked by the Event Services Office, the client must submit the following to the Box Office Manager:
    • Name of the venue
    • Name and contact information for event coordinator of the venue
    • Maximum capacity, as dictated by the event and space
  • If the event is canceled, the organization representative must notify the Box Office directly. If the Box Office is notified of an event cancellation:
    • Setup, ticket printing and commission fees are billed as incurred expenses, regardless of cancellation timeline.  To avoid the setup fee, event must be canceled by 12:00pm one business day prior to the ticket on-sale date.
    • Labor fees will be charged according to the Cancellation Policy, IV-F
  • The Box Office Manager reserves the right to cancel an event due to a breach of the Box Office contract.
  • Sales taxes must be collected on admission charges to a live performance regardless of filing status.  The total sales tax rate is currently 7.5% for Orange County.  Applicable sales tax and fees will be added to all tickets purchased.  The Union will pay all appropriate sales tax on behalf of the organization when contacted for ticketing services.  For any questions regarding ticket taxes please contact tixtax@unc.edu.

This policy follows the UNC-CH Facilities Use Policy

Signage

The following policies have been established to provide for the safe and equitable use of Carolina Union signage spaces.  Non-affiliated organizations must work with the Office of Event Services to determine available signage opportunities as some restrictions and additional charges may apply.  All signage, posted within Carolina Union spaces, is subject to approval from the Event Services and Communication and Creative Services offices.

Carolina Union Signage

For reservations taking place within the building the Union provides a variety of signage opportunities.  Posted at each main entrance is a large weekly sign holder that automatically selects notable events in the building for the upcoming week.  There is also a daily schedule of events and meetings taking place within the FPG Student Union posted throughout the building.

Reserving Additional Signage

Meeting Room Signs: Union meeting rooms are equipped with sign holders (8 1/2 x 11), located on the wall directly outside of the meeting room.

To Reserve:

  • Email your 8 ½ x 11 sign to eventservices@unc.edu by 4:00pm 1 business day prior to your reservation. 
  • If you do not have your own sign a template can be provided.

A-frames: A-frames can be reserved to advertise for events taking place within Union spaces. The A-frame is displayed by Carolina Union staff on the day(s) of the event and removed at the conclusion of the event.  A-frames can be located in designated accessible spaces in and around the Carolina Union including (but not limited to) the Pit and Union Plaza. 

To Reserve:

  • Contact the Office of Event Services at least 30 days prior to the event to reserve A-frame space.
  • Submit your design online, at least 3 weeks in advance. (link)
  • All designs created without the assistance Communications and Creative Services must be approved a minimum of two weeks prior to the reservation. 
  • Signs must be printed 22” wide x 28” tall. 
  • No glued or pasted signs will be accepted.
  • Clients providing their own artwork must pick up their work the next business day.

Organizations and departments must utilize the Union’s A-frame sign holders and will not be allowed to make or use their own.  The only exception to this policy is for Student Government campaigns and Homecoming campaigns. These events are covered by a separate policy created by Student Government.

Exterior Banner Lines:  The Union has exterior banner lines, suspended over the Carolina Union Plaza, available for reservation on a first-come first serve basis. An exterior banner line can be reserved in order to publicize events taking place at the Carolina Union.           

To Reserve:

  • Contact the Office of Event Services at least 30 days prior to the event to reserve A-frame space.
  • Submit your design online, at least 3 weeks in advance.
  • All designs created without the assistance of Communications and Creative Services must be approved a minimum of two weeks prior to the reservation. 
  • Events may not be advertised more than 10 days in advance of the last date (if more than one) of the event.
  • The banner must be 96” wide x 36” tall and be printed on vinyl with a grommet in each corner.

Banner Diagram

  • Only one banner may be hung on the banner line at any time.
  • All banners will be hung by Carolina Union staff.  The Carolina Union assumes no responsibility for damaged banners, either while in their possession prior to hanging or while banners are displayed.
  • Nothing can be added to a banner that has already been hung.
  • Banners must be collected within three business days after the reservation or they will be discarded.

Bulletin Boards and Resource Hub

Bulletin Boards - 3 bulletin boards are available on all floors of the Union for the advertisement of University events by recognized student organizations and UNC Departments.

  • All advertisements must be submitted to the Guest Services Desk for approval and posting.  Unapproved flyers will be removed.
  • All advertisements posted must comply with Sections VII-IX of the UNC-CH Facilities Use Policy.
  • The following may not be advertised: items for sale, roommate requests, transportation requests and the use or availability of alcohol.
  • The maximum size for advertisements is 24in x 24in.
  • Advertisements cannot be advertised more than two weeks prior to the event.
  • There is a limit of one advertisement per event/program per bulletin board.

Resource Hub -  The Resource Hub consists of three wooden racks located on the second floor of the Union.

  • Racks are separated into three categories:  Housing/Auditions, Events/Programs/Classes and Organizations/Publications.  Materials should be placed in the appropriate categorized rack.
  • Multiple copies of the same item may be placed in the Resource Hub but should only occupy a single compartment.
  • Any item placed in the Resource Hub must comply with Sections VII-IX of the UNC-CH Facilities Use Policy.
  • Business cards, small flyers, oversized posters and candy will be removed.
  • Lewd and pornographic material is prohibited.
  • Advertisements from commercial businesses, such as coupons and/or promotional flyers are prohibited.
  • Items may not advertise the use or availability of alcohol.
  • Materials placed in the Resource Hub do not require prior approval.  Items not in compliance will be removed and discarded.

Failure to comply with any or all of this policy may result in a fine and/or loss of official University recognition.

This policy follows the UNC-CH Facilities Use Policy

Speaker Event Hosted By Student Groups

The University respects the rights of speakers invited to campus to be heard and to complete their presentations, regardless of the content of their speech.  The University also respects the right of individuals to protest and express their views.  The guidelines below follow University protocol for speaker events involving officially recognized student groups.

  • If an attendee behaves disruptively or interferes with an invited speaker’s ability to be heard or be viewed by other members of the audience, the attendee causing the disruption will receive a warning.  If, after receiving the warning, the same attendee causes a disruption or interference, Public Safety may remove the attendee from the event and, depending on the circumstances, may arrest the attendee.  If the attendee removed from the event is a University student, the student will also be referred to the Office of the Dean of Students for possible disciplinary action under the University’s Honor Code in addition to any criminal charges.
  • Attendees who bring handheld banners or signs may stand and display them along the left and right walls of the room or auditorium.  Individuals holding posters or banners must not interfere with ingress or egress.
  • No signs will be allowed in the room or auditorium that are made out of wood or metal, or that are affixed to wooden or metal sticks, or that otherwise pose a safety hazard.
  • Additional safety measures may be implemented at the direction of the Department of Public Safety.  Revenue-generating speaker events must reimburse Public Safety for additional safety measures.  The student group sponsoring a non-revenue generating speaker event will not be required to pay for costs associated with additional safety measures implemented by the University, provided that any event (whether a speaker event or otherwise) that extends past midnight (12 am) will be subject to the Carolina Union’s Late Night Party fee policy.  These additional safety measures may include, but are not limited to, the following:
    • Restrictions on bringing into the venue bags, food, drinks, and other items deemed by Public Safety to constitute a public safety hazard.
    • Admission ticket requirements
    • Wristband requirements
    • Re-entry limitations
    • Limited choice of venue
    • Unless prior, written approval is given due to special circumstances, all speaker events must begin no later than 7 pm
  • For speaker events that include a question and answer period, to allow sufficient time for others to ask questions, attendees may take no longer than one minute to ask their question, if questions directly from the audience are permitted.
  • Meeting reservation guidelines for the Carolina Union must also be observed. 

This policy follows the UNC-CH Facilities Use Policy

Event Services

Hours: M–F, 9:00am–5:00pm
Room: 3103
Phone: (919) 966-3832
Email: eventservices@unc.edu